This not only relieves the strain on email systems and declutters email inboxes, but also takes a burden off of storage devices by eliminating duplicate copies of files and piles of older versions of the same file, which also cause workflow issues. With an EFSS system, the sync and share functionality commonly done using email and file attachments is simplified and streamlined. When a change is made to a file on one device, a Word document, for example, the solution automatically distributes those changes. The EFSS solution also automatically distributes changes when they are made to file. This is the “share” part of EFSS systems. Generally, EFSS systems take the contents of an individual’s or group’s folders, store copies in a service provider’s cloud storage systems, and provide access to those copies to users or groups on other devices. From here, EFSS systems allow users to access the data remotely from any devices that the EFSS supports. Accidental sharing of sensitive informationĮFSS systems make it easy for users to securely share documents, photos, videos, and other data across multiple devices and people by using file synchronization, or copying, to store files in an approved data repository.An EFSS system helps businesses reduce risks, including the following. While it is a critical part of business operations, file sharing does come with risks. Using an EFSS helps tamp down the use of publicly available cloud services that result in unsafe shadow IT, which puts organizations at a heightened risk of cyber attacks by compromising security. With EFSS systems, IT can better provide the high levels of enterprise-grade security and accountability required to safeguard business assets and adhere to compliance requirements. Access is granted based on strictly enforced permissions.ĮFSS systems are deployed and supported by IT departments and are meant to provide a centrally managed corporate alternative to consumer-centric file systems that lack control and visibility. Data stored in EFSS systems can be made available for internal and external access by employees and authorized third parties. EFSS systems are available for on-premises, cloud, or hybrid environments. Similar to consumer file-sharing systems, EFSS systems provide those capabilities and more to support business use cases. A key feature of an EFSS system is that it makes it safe and easy to share and collaborate on files by providing broad interconnectivity. Considerations when Selecting an EFSS SolutionĮnterprise file synchronization and sharing (EFSS), referred to as enterprise file sharing or enterprise file syncing and sharing, is a software system that enables users to store, access, transfer, and manage documents, images, videos, and other digital assets securely.What Is Enterprise File Sync and Share?.